Managing one of the state’s largest Fire Districts brings many opportunities and challenges to the Administrative Division of Central Yavapai Fire District. The District employs over 115 members, including both full-time and reserve firefighters, a maintenance section, a prevention division, a training section, an administrative support staff, and Fire Corps Volunteers.
The Administration Division is primarily responsible for the administrative or business portion of managing and operating the Central Yavapai Fire District. The Administrative Division’s duties and responsibilities include District Governance, Finance, Human Resources, Information Technology, and Administrative Support Services.
District Governance: The responsibilities relating to District Governance include many facets, including the management of the District’s legal requirements in accordance with federal, state, and local laws in addition to the preparation and administration of the District’s policies and procedures. The Administrative Division is also responsible for the preparation of documents for Fire Board Meetings and Fire Board Elections. This section is instrumental in the development and maintenance of Intergovernmental Agreements or contracts with outside agencies such as the US Forest Service, State Land Department, other fire districts or departments and private entities. Assessment and planning for the future needs of the Fire District include data collection, statistical analysis and reporting to formulate realistic and achievable strategic planning goals.
Finance: This section is responsible for the District’s financial management including budget development, asset management, general ledger, payroll, accounts receivable, procurement, bond implementation and oversight. Throughout the year staff monitors budget to actual reports, processes budget change requests, provides revenue and expenditure projections and communicates budget issues to the District in a timely manner. The financial section provides analysis and forecasts for budget decisions and long term planning. Internal control policies are followed which safeguard District assets. Additional revenue generation is explored through annexation into the District, Off-District contracts, Intergovernmental Agreements and other non-levy revenue sources. The finance section is also responsible for grant writing, audits, and inventory procedures and practices.
Human Resources:
This section conducts recruitment, hiring, retention and promotional practices for the District. Human Resources provides information on pay and benefits for employees and also conducts periodic compensation studies in order to remain competitive with other districts, departments, and the local community. The District provides many benefit programs for its employees and Human Resources is a vital component for administering employee benefits which include health/dental insurance, Employee Assistance Program (EAP), retirement planning, educational opportunities, career development, and leave time. HR also assists with employee health and wellness issues, State Compensation injuries and resolutions. This section is instrumental in working through personnel issues, disciplinary systems, and addresses HR related legal issues.
Information Technology:
The Administration Division is responsible for overseeing the management and day-to-day operations of the District-wide computer network system. Numerous software applications, updates, computer training and educational opportunities are just some of the items this section oversees in addition to website development and oversight.
Administrative Support Services:
This section is responsible for record keeping of incident reports, public records, and other vital documents. Additional clerical support to all divisions and sections, records systems management, business communications, acquisition of supplies, computer and technological support are provided to all sections of Central Yavapai Fire District through the skills and abilities of the administrative division.
